details, details

["Brosemer, Kathleen" <kbroseme@nrcan.gc.ca>]

1.  The technical area at the BiWay is all set up, except for a few last
minute signs.  I have a key to the BiWay which I will keep until after our
event, so any access needed up until then we can do (as in, taking the CN
stuff down there).  The meeting went very smoothly, and this is the best
location yet - it's enormous, clean, powered, and we have access to the
breaker box.  The mall staff have set up dividers for us and brought us
tables.  We are being well and truly spoiled here.  Gee I hope the mall has
a really big empty store again in October!

2.  I got a call from the recycling broker and our truck is all lined up.  I
will sleep better tonight.  It will appear at 5:30 Friday and be taken away
at 10 am Monday.  Unfortunately, they are not using TransProvincial.  So we
need to get our hands on about 12-15 pallets.  Ideas?

3.  Penfold Cartage has been phoned and they will have all our skid boxes
ready for Friday.

4.  I have one pallet jack with neoprene wheels on loan from my employer.  I
also have a large wagon (kid's toy) with pneumatic tires for moving loads of
small boxes.  Tim will bring these on Friday between 4 and 6 pm.

5.  I am making up three clipboards:  1 for Peter to keep track of skids (#1
is monitors, tally, #2 is cases, tally, etc.).  1 for Debbie to keep track
of volunteers, 1 for wishlists to be hung on the pegboard above the wishlist
table.

6.  Chris will bring all the office basement stuff upstairs to pile it in
Imag. and make it easier to load.  Whoever loads that and brings it to the
mall, check the basement, too, just in case he's missed anything.  The
entire contents of the front window will be coming, too.

7.  We're trying a cashier system this time.  Suzanne's idea, and I think
it's a great one.  The doorway to our store can be opened from either end,
so we can have an entrance/exit, and put our admissions people at entrance,
and our cashier at exit.  The sales team can rotate through the cashier
position so they have a chance to sit down.  The freebies table will be
immediately adjacent to the admission in order to make it easier to drop
stuff.  I still need to get a few more extension cords - two long ones which
I am sure we have at the office, and two shorter ones to add to the
equipment box.

8.  Eavan O'Connor is arriving at 2 pm Saturday, bringing party food for the
4 pm party, and she and Debbie Clark will confer at 2 about types and
amounts, then Debbie will go shopping to supplement what Eavan has brought. 

9.  Jay and I are making laminated name tags for the regulars, and sticky
name tags for the first-years.  A few people are being designated as
"decision-makers" - six or seven technical types who have worked these
events many times before and are also planners (red nametag), plus about
eight of us longtime Clean Northers (green nametag).  Don't fret if we
haven't given you a red or green nametag, that just means you're off the
hook and no one will bug you to make any snap decisions.  You're just as
valuable and valued as the rest of the planning team, just not going to be
harassed. 

10.  I will do volunteer check in on Friday night, and Debbie will do
volunteer check in on Saturday.  See one of us when you arrive, and get your
nametag and Clean North button if you don't already have one.

11.  I have assigned tasks to all the volunteers who came to the meeting
last night, and we're looking good. We still can use a few movers at all
times, so Don will supplement our people with some other volunteers.  All
the key positions and all the technical jobs are filled!  Tim Lynham will do
triage on Friday of all the stuff dropped off by business/institutions, and
Bill Tomkins will do triage Saturday.  

12.  Still need work on a display for the rainbarrel, anything else we want
to do (Join Clean North?).  Ideas and volunteers welcome.  If nothing else,
we just put the rainbarrel on the cashier table with a big hand-drawn sign
and a clipboard sign up.  Markers and big paper are already at the mall.

details, details...  this will be the best one yet!  :)
kathie

--
Kathleen M. Brosemer
Forest Autecologist
Canadian Forest Service
Great Lakes Forestry Centre
1219 Queen Street East
Sault Ste. Marie, Ontario
Canada   P6A 2E5
705-759-5740 x 2535