Re: meeting notes & timeline

[Mary <sweet-soo@yahoo.com>]

Sorry I could not make it to the meeting last night.  

However, I am prepared to help in whatever way that I
can.  

Call me at 777-2171 or email me.

Donna Sagle

--- Kathie Brosemer <kathie@cleannorth.org> wrote:
> Two other items:
> 
> 1.  Paperwork - Dan, Jim, and Ian to revise
> pricelist.  Chris to make copies
> of all paper needed (draw slips, pricelists, spec
> sheets, etc.)
> 
> 2.  Rules - need to try to solve the problem of
> certain volunteers taking
> valuables and hiding them, not putting them out for
> sale, and taking them
> home at the end of the day.  This is a fundraiser
> for a charity, not a
> private club to scavenge computer parts.  Group
> endorsed a change to the
> rules:  Any item that has been on the sale table and
> is unsold at 4 pm can
> be taken for no charge, but any item that has not
> made it to the sale table
> must be paid for at a fair price for what it is. 
> The Party will give us an
> opportunity for Show and Tell.  Kathie to create a
> form that volunteers will
> be asked to use to list all items they take and what
> was paid for.  Chris to
> make sufficient copies.
> 
> 
> Kathie Brosemer said:
> > BOYD planning meeting notes - 20 March 2002
> >
> >
> > Logistics:
> >
> > Location is the former BiWay, Station Mall  - We
> have this from the
> > 15th to  the 20th.
> > 	difficulties include not being able to use an
> outside door at that
> > location, we will need to travel through the mall
> with goods in/out.
> > One  pallet jack available, perhaps carts.  No
> electric pallet jack
> > (can this be  rented?).  Timing of moving
> equipment - cannot place
> > transport at loading  dock all day Friday, but can
> put it there after 6
> > pm Friday and leave it  there for the weekend. 
> Move the remains of
> > Saturday at 5:30 - but we close  at 4 pm.
> > 	Kathie, Tim, and Peter to hash out details of
> Friday "parking lot
> > 	triage"
> > and Saturday moving crews.  Tent? Cube van?
> >
> > Recycler - two in Southern Ontario, still in
> discussions.  K to
> > finalize  this.
> > 	Peter has found boxes suitable for pallet
> containers, free of
> charge.
> > Details about delivery and storage still to be
> worked out.  Peter will
> > be  away for three weeks leading up to event, will
> list unfinished
> > business and  confirmations for Tim to follow up.
> >
> > 	Signs, equipment - put the sandwich board in the
> mall.  Bring bins
> for
> >
> > "locker" area.  Tim to bring float as last time.  
> Peter to look into
> > electric pallet jack availability.   Someone to
> look into a water
> > cooler?
> >
> > 	Volunteers - Kathie to draft a volunteer
> schedule, Don to prepare a
> > package for High Schools, Doris (Kathie to ask
> Doris) to take around to
> >  High Schools and try to find a keen teacher to
> promote the volunteer
> > opportunity, Debbie to phone the membership to
> fill in the volunteer
> > schedule.  Don to contact JHS, etc. about
> volunteers for Friday and
> > Saturday (moving crews).
> > 	High school contacts:
> > 		Debbie Solomon - St. Mary's
> > 		Vince LaRue - St. Basil's
> > 		Gus Skouriditis - SJD
> > 		Mr. Kerr ? - WP
> > 	Peter recommends one person in charge of
> volunteers, greeting,
> > 	assigning,
> > keeping track of high school coming and going,
> signing forms.  Kathie
> > to  recruit this person.
> > 	Jack cannot help on the 20th, will recruit
> admissions table crews.
> >
> > 	Displays - the group wants to use this wonderful
> location and set up
> > 	Earth
> > Day related displays.  Peter will have rainbarrels
> available, a sign-up
> >  sheet for would-be purchasers, Suzanne wants to
> do something about
> > gardens,  perhaps the Bike Workshop may want to do
> something.
> >
> >
> >
> >
> > Timeline
> >
> > Week of April 8th
> >
> > Gather equipment needed, pile it in front office
> at Clean North.  Final
> >  confirm with trucking company of date, times to
> place, move truck.
> > Final  arrangement for shelter, moving equipment
> for parking lot
> > triage.  Final  filling in of volunteer schedule. 
>  Confirm boxes with
> > Penfold Cartage  contact.  Confirm pallets with
> mall.  Gather wishlist
> > requests into a file.
> >
> > April 15th
> >
> > 	7: 30 pm. - meet at Biway, bring supplies and
> equipment from office.
> > 	All
> > new volunteers must attend.  Set up tables, power,
> note signage needed.
> >  Orient new volunteers - rules, material flow,
> purpose of the event
> >
> > April 19th
> >
> > 		10 am - first appointment drop off at Station
> Mall.  Drop
> offs,
> > 		parking
> > lot triage 10 am to 4 pm. Triage crew, moving
> crews all day.  Move
> > green  dot and yellow dot material to Biway
> location, place red dot
> > material into  boxes on pallets, on truck.
> >
> > 	5-6 pm - techies arrive on site, begin testing,
> disassembly, set up
> of
> >
> > sales tables.  Put up signs, prepare for sales
> day, set up displays.
> > 	9 pm - moving crew arrives on site, moves dead
> equipment to truck.
> > 	(What
> > will they move it in?  Boxes on pallets, moved
> with a jack?  Or carts,
> > to  be placed onto truck?)
> >
> >
> > April 20th
> >
> > 	8:30 am - Arrive on site.  Set up admission
> table, move sandwich
> board
> > 	to
> > mall, begin tech work, bring floats, etc.
> >
> > 	10 am - doors open to public.  Triage at the
> door, crowd control,
> the
> > usual craziness.  Sales crews, tech crews, moving
> crews all day.
> > 4 pm - doors close.  Party time.  Show and tell. 
> Slow and gradual
> > cleanup.
> >
> >
> > 	5:30 pm - moving last pallets, all final junk to
> truck.  Sweep
> floor.
> > Load all Clean North equipment and return it to
> the office.
> >
> >
> > April 22nd
> >
> > At office.  Clean up and put away all equipment. 
> Sort recyclable paper
> >  from garbage, bag trash for garbage collection. 
> Take recyclable paper
> > to  depot.  Count the $ and make the bank deposit!
>  :)
> >
> 
=== message truncated ===


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