Re: meeting notes & timeline

["Kathie Brosemer" <kathie@cleannorth.org>]

Two other items:

1.  Paperwork - Dan, Jim, and Ian to revise pricelist.  Chris to make copies
of all paper needed (draw slips, pricelists, spec sheets, etc.)

2.  Rules - need to try to solve the problem of certain volunteers taking
valuables and hiding them, not putting them out for sale, and taking them
home at the end of the day.  This is a fundraiser for a charity, not a
private club to scavenge computer parts.  Group endorsed a change to the
rules:  Any item that has been on the sale table and is unsold at 4 pm can
be taken for no charge, but any item that has not made it to the sale table
must be paid for at a fair price for what it is.  The Party will give us an
opportunity for Show and Tell.  Kathie to create a form that volunteers will
be asked to use to list all items they take and what was paid for.  Chris to
make sufficient copies.


Kathie Brosemer said:
> BOYD planning meeting notes - 20 March 2002
>
>
> Logistics:
>
> Location is the former BiWay, Station Mall  - We have this from the
> 15th to  the 20th.
> 	difficulties include not being able to use an outside door at that
> location, we will need to travel through the mall with goods in/out.
> One  pallet jack available, perhaps carts.  No electric pallet jack
> (can this be  rented?).  Timing of moving equipment - cannot place
> transport at loading  dock all day Friday, but can put it there after 6
> pm Friday and leave it  there for the weekend.  Move the remains of
> Saturday at 5:30 - but we close  at 4 pm.
> 	Kathie, Tim, and Peter to hash out details of Friday "parking lot
> 	triage"
> and Saturday moving crews.  Tent? Cube van?
>
> Recycler - two in Southern Ontario, still in discussions.  K to
> finalize  this.
> 	Peter has found boxes suitable for pallet containers, free of
charge.
> Details about delivery and storage still to be worked out.  Peter will
> be  away for three weeks leading up to event, will list unfinished
> business and  confirmations for Tim to follow up.
>
> 	Signs, equipment - put the sandwich board in the mall.  Bring bins
for
>
> "locker" area.  Tim to bring float as last time.   Peter to look into
> electric pallet jack availability.   Someone to look into a water
> cooler?
>
> 	Volunteers - Kathie to draft a volunteer schedule, Don to prepare a
> package for High Schools, Doris (Kathie to ask Doris) to take around to
>  High Schools and try to find a keen teacher to promote the volunteer
> opportunity, Debbie to phone the membership to fill in the volunteer
> schedule.  Don to contact JHS, etc. about volunteers for Friday and
> Saturday (moving crews).
> 	High school contacts:
> 		Debbie Solomon - St. Mary's
> 		Vince LaRue - St. Basil's
> 		Gus Skouriditis - SJD
> 		Mr. Kerr ? - WP
> 	Peter recommends one person in charge of volunteers, greeting,
> 	assigning,
> keeping track of high school coming and going, signing forms.  Kathie
> to  recruit this person.
> 	Jack cannot help on the 20th, will recruit admissions table crews.
>
> 	Displays - the group wants to use this wonderful location and set up
> 	Earth
> Day related displays.  Peter will have rainbarrels available, a sign-up
>  sheet for would-be purchasers, Suzanne wants to do something about
> gardens,  perhaps the Bike Workshop may want to do something.
>
>
>
>
> Timeline
>
> Week of April 8th
>
> Gather equipment needed, pile it in front office at Clean North.  Final
>  confirm with trucking company of date, times to place, move truck.
> Final  arrangement for shelter, moving equipment for parking lot
> triage.  Final  filling in of volunteer schedule.   Confirm boxes with
> Penfold Cartage  contact.  Confirm pallets with mall.  Gather wishlist
> requests into a file.
>
> April 15th
>
> 	7: 30 pm. - meet at Biway, bring supplies and equipment from office.
> 	All
> new volunteers must attend.  Set up tables, power, note signage needed.
>  Orient new volunteers - rules, material flow, purpose of the event
>
> April 19th
>
> 		10 am - first appointment drop off at Station Mall.  Drop
offs,
> 		parking
> lot triage 10 am to 4 pm. Triage crew, moving crews all day.  Move
> green  dot and yellow dot material to Biway location, place red dot
> material into  boxes on pallets, on truck.
>
> 	5-6 pm - techies arrive on site, begin testing, disassembly, set up
of
>
> sales tables.  Put up signs, prepare for sales day, set up displays.
> 	9 pm - moving crew arrives on site, moves dead equipment to truck.
> 	(What
> will they move it in?  Boxes on pallets, moved with a jack?  Or carts,
> to  be placed onto truck?)
>
>
> April 20th
>
> 	8:30 am - Arrive on site.  Set up admission table, move sandwich
board
> 	to
> mall, begin tech work, bring floats, etc.
>
> 	10 am - doors open to public.  Triage at the door, crowd control,
the
> usual craziness.  Sales crews, tech crews, moving crews all day.
> 4 pm - doors close.  Party time.  Show and tell.  Slow and gradual
> cleanup.
>
>
> 	5:30 pm - moving last pallets, all final junk to truck.  Sweep
floor.
> Load all Clean North equipment and return it to the office.
>
>
> April 22nd
>
> At office.  Clean up and put away all equipment.  Sort recyclable paper
>  from garbage, bag trash for garbage collection.  Take recyclable paper
> to  depot.  Count the $ and make the bank deposit!  :)
>
>
>
>
>


-- 
Cowardice asks the question: is it safe? Expediency asks the question:
is it politic? Vanity asks the question: is it popular? But conscience
asks the question: is it right?
And there comes a time when one must take a position that is neither
safe, nor politic, nor popular - but one must take it simply because
it is right.                            - Martin Luther King, Jr.